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Planning fundamentals

How to start a reunion committee

One person cannot plan a reunion without burning out. Here is how to recruit a small, committed team, run a productive first meeting, and split the work cleanly.

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Quick answer

To start a class reunion committee, reach out to a handful of motivated classmates, hold a kickoff meeting to set the date, budget, and roles, and give each person one clear responsibility. A team of five to seven, meeting occasionally, is plenty. Post in your class Facebook group and ask close classmates directly to recruit.

Small and committed beats big and vague

The instinct is to gather everyone who says "I'll help!" into a giant group chat. Resist it. A reunion committee of five to seven people who each own something runs circles around a loose crowd of twenty who all assume someone else has it handled. You want a core team small enough to make decisions in one conversation, and dependable enough that when someone takes the venue, the venue actually gets booked.

Your first job is not planning the party. It is assembling that core team and giving each person a clear lane.

From volunteers to roles Chair · keeps it all moving Outreach · finds classmates Money · tickets & budget
Every willing hand gets a named lane. Ownership is what turns a group chat into a committee.

Getting started, step by step

Recruit your core five

Ask specific people directly, not just a broad Facebook post. Target the organizers, the connectors who know everyone, and one detail person. Stress that it is a few meetings, not a second job.

Hold a kickoff meeting

In person or on a video call, cover four things: a target date, a rough budget, how you'll find people, and which tools you'll use for RSVPs and payments. End with every role assigned.

Assign clear roles

Chair, outreach lead, money and tickets, venue and catering, communications, and day-of logistics. One owner each. People deliver when the job has their name on it.

Set a cadence and pick tools

Agree how often you'll meet (monthly, then weekly near the date) and put the guest list, RSVPs, and payments on one shared platform so no one is guarding a private spreadsheet.

A reunion is not planned by the biggest committee. It is planned by the five people who actually answer their texts.

Roles worth filling

  • Chair: sets the agenda, keeps deadlines moving, and makes the final call when the group is split.
  • Outreach lead: owns finding classmates, the hardest and most important job. Should start day one.
  • Money and tickets: builds the budget, sets ticket prices, and tracks who has paid.
  • Venue and catering: tours spaces, gathers quotes, and manages the vendor contracts.
  • Communications: runs the emails, the Facebook group, and the reminder cadence.
  • Day-of logistics: owns check-in, name tags, and the run-of-show on the night itself.

Frequently asked questions

How do I start a reunion committee?
Reach out to a handful of motivated classmates, hold a kickoff meeting to set the date and roles, and assign each person a clear responsibility.
How do I recruit committee members?
Post in your class Facebook group and ask close classmates directly, emphasizing that a small, committed team only needs to meet occasionally.
What should the first committee meeting cover?
Set a target date and budget, divide roles, agree how you'll find classmates, and pick your RSVP and payment tools so work can begin.

Give your committee one shared workspace

Class Reunly lets your whole committee work from one live page, guest list, RSVPs, and payments, so nobody is emailing spreadsheets back and forth.

Start your free reunion page →

Keep planning

Committee Roles Explained
Who does what on the team
Running Committee Meetings
Keep meetings productive
Recruit Reunion Volunteers
Grow the team
How to Plan a Class Reunion
The full planning guide